Saturday, November 26, 2011
Knowing the advantages of time management is one thing, but experiencing the benefits they bring is something else altogether.
We all feel it sometimes -- that sense of satisfaction you get from knowing you’ve done what matters. You’re sitting down at the end of the day with a tangible sense of calm and control, maybe even excitement, about the important things in your life.
But before we launch into the advantages of time management, it’s a good idea to have a decent definition of time management. Once that’s cleared up, let’s focus on its effects on how we feel about how we function...
Clarity of purpose
I used to sit down at my desk in the mornings and react to whatever shouted the loudest for my attention at that moment. Often it was the latest crisis to deal with. At other times, it was something completely irrelevant to anything I should have been doing.
But that was part of the problem -- most of the problem, in fact. I didn’t really know what to do, because thinking was too tough and planning was too boring. It took me years to figure out that both were, and are, central to my satisfaction about how to spend my time.
Knowing what matters to you, and being able to express it, is one of the key benefits of time management. This is often in the form of goals, either in your head, or that you’ve put on paper (of all the tips on setting goals, this one’s a ‘must do’).
Whether it’s a simple task, a major project, or even a lifetime ambition, clarity about what you’re doing makes decision making so much easier. You know what you want to do and why you want to do it.
This is why planning is so important. Any time spent thinking about what to do is an investment that will pay you back many times over, in both the short and longer term. Planning creates clarity.
Doing things right.
Clarity about what to do matters, but so does your ability to actually do it. Even when you know what you want to do, there are countless time traps to negotiate in order for you to do it..
Procrastinating, perfectionism, interruptions, most meetings, disorganization, distractions... these are just a few of the common major time wasters that we all have to deal with, usually on a daily basis.
The advantages of time management skills here? You have the know-how and confidence to deal with them all. There are some really effective time management activities to try that will help you handle pretty much every difficulty you could face in this respect.
Doing things right means you cut to the chase with a lot less fluff and nonsense to slow you down. One of the best ways to do this is to experiment with some time management systems. Whichever one you prefer, you’ll have a framework with which to process whatever you decide to do, smoothly and efficiently.
Peace of mind
You can’t put a price on this. It’s the foundation of everything you create. Being able to manage time effectively doesn’t necessarily bring peace of mind itself, but it certainly creates the conditions for you to do so.
Having said that, it does affect how you feel about what you’ve done. When you know your time has been well spent, it brings a deep and lasting sense of satisfaction that is sweet to savour and hard to beat.
Peace of mind and stress levels are both closely linked to your ability to manage time effectively. Being able to do more of what matters before it turns into a crisis has a major impact on your physical and mental well-being.
* * *
It’s impossible to quantify the importance of time management, but it’s certainly possible to feel the benefits of it. Whether we’re at home, at work, studying or relaxing, we all like to know what we want, do what we want, and feel good for doing it.
These are the real advantages of time management.
Friday, November 25, 2011
Every now and then ask yourself: Am I making the best use of my time? If not, stop what you are doing and begin working on a project that will allow you better use of your time.
2. Work with goals in mind.
It's amazing how differently you work when you have goals to work towards. Use them as a road map! Examples may be project deadlines, sales quotas, a career advancement, etc.
3. Handle every piece of paper or email only once.
With paper use the "3 D" rule of Do it, Dump it or Delegate it. Never handle a piece of paper twice. Don't even think of placing it in your "to get to" pile -- handle it NOW! As for emails, the same rule can apply so you either action it, delete it or forward it to someone else. If you print a copy, then use the "3 D" rule.
4. Ask someone who is efficient what their secret is.
Ask the most efficient person you know what their secret is and how they developed those habits. Then see if it will work for you.
5. Don't allow anyone to take your time from you.
Set up boundaries around your time. If you are stopped in the hall for a conversation, ask for this person to arrange a meeting with you (if appropriate); don't allow co-workers to infringe on your home time. It is up to you as to how you allow other people to use your time!
6. Build family and personal time into your day.
We all need to have the support of our family or friends --so make sure you build them into your daily habits. You don't want to finish your career and realize that you missed out on the closeness and development of your family.
7. Your health is important -- isn't it!
Maintain your health and fitness because this is what will help you through in the long run. So take extra care of this -- go for a walk, have a massage, spend time with your family, stop and smell the roses or book your yearly medical check-up.
Sunday, November 20, 2011
keep being late for appointments
often delay replying to important emails
constantly overwhelmed and
in spite of using all kinds of online scheduling tools and electronic gadgets as reminders?
Then, the importance of time management will surely make sense to you too.
You don’t have to live like this for the rest of your life! You can improve this predicament radically with useful time management strategies, and practical time management tools.
Sadly, today most people lead a rushed and increasingly hectic life: multiple deadlines, a variety of interests and a multitude of roles; this is not likely to change any time soon, on the contrary! So how do you find enough time in the day to accomplish everything you need to do and live a meaningful life?
Well, you make the best of your time by setting priorities. That’s easier said than done, because everything is a top priority, right? But personal time management is all about self-management: being honest with yourself to clarify what matters most to you, and then set and achieve goal aligned with your own personal values.
Here’s where the importance of time management comes in.
You may have heard that time management is a system of skills, tools and practical techniques that anyone can use to get done as much as possible in the shortest amount of time. Learning time management skills is not part of most schools curricula, so don’t feel bad! You only have to implement some practical tips on time management, and use good time management advice on how to make the most out of your time.
If you are like everyone else, you want more time but you have all there is! You continually get sidetracked, interrupted and delayed, although you want things done in less time with less effort and stress to have more quality time for yourself.
It is distressing to admit how chaotic our lives have become; we have even coined the phrase "quality time" to label time well-spent. Believe it or not, time is a precious commodity that we simply can’t clone or multiply. Every resource can be replenished; but once spent, time is gone!
Now that you’ve recognized the importance of time management, let’s look at the benefits of it. You will be able to:
Have greater productivity
Spend more time with loved ones
Afford more time for a hobby or a sport
Experience less stress and improved health
Weed out time wasters and feel in control over your life
Do the important things first, rather than always deal with the "urgent" ones
And these are only a few of the advantages of time management!
While you may acknowledge the importance of time management, implementing it may seem like a lot of work, right? But it appears this way only when you have poor habits; moreover, bad time management habits and stress go hand in hand. But as you already know, changing bad habits is not an impossible task.
Unfortunately, Whether you realize it or not, managing your time wisely is essential to your quality of life, personal and professional success; it is vital to your health and one of the keys to happiness!
So, ask yourself: how much do you value your time? Is it something you want to fritter away in meaningless activities, or would you like to invest it in finding your purpose, making a difference, creating abundance and prosperity for you and your loved ones?Don’t underestimate the importance of time management; as you’ve already seen, the benefits are far too valuable to ignore! Yes, you can stop overwhelm and start taking charge of your life with practical time management tools.
Here is my source.
Are you a morning person? Or do you find your energy picking up once the sun begins to set in the evening?
All of us have different rhythms, that is, different times of day when we feel most productive and energetic.
You can make best use of your time by scheduling high-value work during your peak time, and low-energy work (like returning phone calls and checking email), during your "down" time.
Thursday, November 17, 2011
It's nice to think that you can work for 8-10 hours straight, especially when you're working to a deadline. But it's impossible for anyone to focus and produce really high-quality work without giving their brains some time to rest and recharge.
So, don't dismiss breaks as "wasting time." They provide valuable down-time, which will enable you to think creatively and work effectively.If it's hard for you to stop working, then schedule breaks for yourself, or set an alarm as a reminder. Go for a quick walk, grab a cup of coffee, or just sit and meditate at your desk.
Try to take a five minute break every hour or two. And make sure that you give yourself ample time for lunch - you won't produce top quality work if you're hungry!
To get on top of her workload, Linda regularly writes emails while she chats on the phone to her clients. However, while Linda thinks that this is a good use of her time, the truth is that it can take 20-40 percent more time to finish a list of jobs when you multitask, compared with completing the same list of tasks in sequence.
The result is also that she does both tasks poorly - her emails are full of errors, and her clients are frustrated by her lack of concentration.So, the best thing is to forget about multitasking, and, instead, focus on one task at a time.
That way, you'll produce higher quality work.Our Expert Interview with Dave Crenshaw, looking at The Myth of Multitasking, will give you an enlightening look at multitasking, and will help you explore how you can manage simultaneous projects more effectively.
Some people get a rush from being busy. The narrowly-met deadlines, the endless emails, the piles of files needing attention on the desk, the frantic race to the meeting...
What an adrenaline buzz!The problem is that an "addiction to busyness" rarely means that you're effective, and it can lead to stress. Instead, try to slow down, and learn to manage your time better.
Tip: "Do More Great Work", by Michael Bungay Stanier, is full of ideas and tips to reduce the "busywork" that you're doing, so that you're more excited and engaged in the work that matters.
Are you a person who has a hard time saying "no" to people? If so, you probably have far too many projects and commitments on your plate. This can lead to poor performance, stress, and low morale.
Or, you might be a micromanager: someone who insists on controlling or doing all of the work themselves, because they can't trust anyone else to do it correctly. (This can be a problem for everyone - not just managers!)
Either way, taking on too much is a poor use of your time, and it can get you a reputation for producing rushed, sloppy work.
Tuesday, November 15, 2011
Procrastination occurs when you put off tasks that you should be focusing on right now.
When you procrastinate, you feel guilty that you haven't started; you come to dread doing the task; and, eventually, everything catches up with you when you fail to complete the work on time.
Start by taking our Procrastination Quiz to find out if procrastination is a problem in your life. If it is, then learn the strategies you need to beat procrastination.
For instance, one useful strategy is to tell yourself that you're only going to start on a project for ten minutes. Often, procrastinators feel that they have to complete a task from start to finish, and this high expectation makes them feel overwhelmed and anxious. Instead, focus on devoting a small amount of time to starting. That's all!
Do you know that some of us can lose as much as two hours a day to distractions? Think how much you could get done if you had that time back!
Whether they come from emails, IM chats, colleagues in a crisis, or phone calls from clients, distractions prevent us from achieving flow, which is the satisfying and seemingly effortless work that we do when we're 100 percent engaged in a task.
If you want to gain control of your day and do your best work, it's vital to know how to minimize distractions and manage interruptions effectively. For instance, turn off your IM chat when you need to focus, and let people know if they're distracting you too often.
You should also learn how to improve your concentration, even when you're faced with distractions.
Sunday, November 13, 2011
3 of 10 Common Time Management Mistakes
Your assistant has just walked in with a crisis that she needs you to deal with right now, but you're in the middle of brainstorming ideas for a new client. You're sure that you've almost come up with a brilliant idea for their marketing campaign, but now you risk losing the thread of your thinking because of this "emergency."Sometimes, it's hard to know how to prioritize , especially when you're facing a flood of seemingly-urgent tasks. However, it's essential to learn how to prioritize tasks effectively if you want to manage your time better. One tool that will help you prioritize effectively is the Urgent/Important Matrix. This helps you understand the difference between urgent activities, and important activities. You'll also learn how to overcome the tendency to focus on the urgent.Having a tool, which will help you determine if a task is high-yield and high-priority, or low-value, "fill in" work. You'll manage your time much better during the day if you know the difference.
Saturday, November 12, 2011
God has given me this day to use as I will.
I can waste it or use it for good.
What I do today is important, because I am exchanging a day of my life for it.
When tomorrow comes, this day will be gone forever,
leaving in its place something that I have traded for it.
I want it to be gain, not loss;
good not evil; success not failure;
in order that I shall not regret the price I paid for it.
Sunday, October 30, 2011
2 of 10 Common Time Management Mistakes
Do you know where you'd like to be in six months? What about this time next year, or even 10 years from now? If not, it's time to set some personal goals! Personal goal setting is essential to managing your time well, because goals give you a destination and vision to work toward. When you know where you want to go, you can manage your priorities, time, and resources to get there. Goals also help you decide what's worth spending your time on, and what's just a distraction. To learn how to set SMART, effective goals, read up on Locke's Goal Setting Theory. Here, you'll learn how to set clearly defined goals that will keep you motivated. You might also enjoy our Book Insight into "Long Fuse, Big Bang" by Eric Haseltine. This book teaches you how to focus on your long-term goals without overlooking your short term priorities.
1 of 10 Common Time Management Mistake
Have you experience nagging at yourself because you failed to send an email to someone scheduled today but you were not able to send it because you have forgotten it? If so, it maybe because you are not using a To-D0 List or you may not using yours effectively.
The trick with using To-Do Lists effectively lies in prioritizing the tasks on your list. Many people use an A - F coding system (A for high priority items, F for very low priorities). Alternatively, you can simplify this by using A through D, or by using numbers. If you have large projects on your list, then, unless you're careful, the entries for these can be vague and ineffective. For instance, you may have written down "Start on budget proposal." But what does this entail? The lack of specifics here might cause you to procrastinate, or miss key steps. So make sure that you break large tasks or projects down into specific, actionable steps - then you won't overlook something important. You can also use Action Programs to manage your work when you have many large projects happening at once. (Action Programs are "industrial strength" versions of To-Do Lists.)
Source of this will be posted on my last entry for 10 Common Time Management Mistakes
Wednesday, October 26, 2011
I won't stop surfing the web, just to find the best tips I can give you about time management. If you find this post helpful, feel free to share it with your friends. Team Sixteen 8 will be happy to be of help.
Are you efficient in managing your time? Did you know what pitfalls you must avoid in order to manage your time wisely. Most of us are exposed on how we can manage our time best, but do you think it is easy to spot the mistakes that we are doing?
Read along and I will identify it to you one by one......
Mistake #1. Failing to Keep a To-Do List
Mistake #2. Not Setting Personal Goals
Mistake #3. Not Prioritizing
Mistake #4. Failing to Manage Distractions
Mistake #5. Procrastination
Mistake #6. Taking on too Much
Mistake #7. Thriving on "Busy"
Mistake #8. Multitasking
Mistake #9. Not Taking Breaks
Mistake #10. Ineffectively Scheduling Tasks
The first time I came accross my source about these mistakes, I naturally agree on some proposition, but as human being, we are looking for justification. Some of the mistakes mentioned here may seem unbelievable. I certainly agree with you if you feel that way.
I will give an elaboration on each mistakes I mentioned in the coming days. I do not want to tire your eyes reading but I want to keep coming back to this blog to see what in store for you.
Sunday, October 23, 2011
This is a very radical rule, I must say. But this will certainly keep one on track of his time.
According to my source, " When something new comes up, whether its a request from someone or a new project or idea, before you say 'Yes' to yourself or others, look at your schedule and ask yourself, 'Can I take this on right now?'
Upon reading this, do you see yourself as someone who does this or not? If you do this, what do you think are the benefits this idea can bring you? If you are not doing this, can you see this as one of the many reason which causes you delays, or may possibly cause you delay?
One reason, why I am writing this is give a chance to reflect on oneself. If you are someone who has no issue in tracking time, keeping schedule and being efficient and productive, then this post may not be for you.
There is just one request I hope you can do for me. If you knew someone whom you can help by sending a link of this blog, please feel free.
This blog will be happy many will see it.
Saturday, October 15, 2011
Saturday, April 23, 2011
Hello everyone! www.sixteen8.com
We are coming soon with the new tee's!
Brand new site coming 2 you!, then the release of the new tee's..
You can buy them right off line..we will post the release date soon.
What's your Sixteen8?
Kincy Fields will be releasing his children's book soon. Grab your copies!
Following the principles of 16:8 will allow you to dedicate 16 hours of your 24-hour day to self development or what we call "The Grind" and the remaining 8 hours you dedicate to rest and relaxation.
The subsequent 16-hours are where you get back on your "Grind" and continue with "The Movement".
Each and everyday we remember that perseverance and motivation are our energy supplements.
Tuesday, March 15, 2011
It was nice to take the time to relax.
Always find time to be with your friends and family because it takes away your stress if you do get stressed at work.
Time flies really fast when you are working. So take a break.
This is my 16:8
What is your Sixteen8 ?
Watch Cheryl's 16:8
Thursday, March 10, 2011
Brandon "Young Sleep" Pettis has been making great music since 2002.
He is one of the first artist to sign for ROM Records.
His single "Antidote" undoubtedly gained support and increased his fan base when it was first played in the local radio station.
Listen to Antidote
With his great creative talents Young Sleep continues to do what he does best and that is to make great music!
Man this guy is good! Watch him do some rap wearing our tee.
Check out his other videos. You gotta love him and his music!
Saturday, March 5, 2011
Who would have thought that a single idea could be so viral, it affects our lives today.
The movie : The Social Network tries to show us how Facebook came to be.
I love watching an idea grow and see how people tried to hold it up together.
In this movie, you'll see all it takes for an idea to succeed is a brilliant mind.
You may need money but with the amount of work you need to do to get things done you still need talent. And of course, you also need help from people like your friends.
It is amazing to know that one can be a billionaire at a very young age like Mark Zuckerberg. I would love to be in his shoes.
Saturday, February 26, 2011
It was a very fine day when I visited the post office to finally get my 16:8 tee!
Oh yeah! 16:8 in Manila!
I really don't know what awaits me inside.
So here is where they keep the packages.
I was greeted by our friendly post man who was very happy to pose for a souvenir pic!
Thanks for sending me the tee! It fits anyone I guess lol!